Proposals and Paper Submissions
All participants can only submit either a paper or a poster due to the expected high number of contributions. Please note that not the poster itself shall be submitted, but the description of the planned poster.
Conference participants can serve as co-authors of other papers or posters in maximally two other cases. All submissions have to be assigned to one Topic Study Group, which has to be chosen at the beginning of the submission process.
At least one author from each paper or poster must be a registered participant of ICME-13 and present the paper or poster.
Concerning the poster it has to be noted that not the poster is submitted at the initial process, but the description of the planned poster.
The real poster has to be submitted after the review process, at 15th June 2016. The printed poster has to be brought to the congress ICME-13.
All papers and posters submitted to a TSG and accepted by this TSG will be accessible by the registered participants of this TSG before ICME-13 via Conftool.
The according template must be used:
Paper (space restriction 4 pages)
Poster (space restriction 1 page)
The paper- or poster-form has to be uploaded under the navigation button LOGIN while creating a personal account and entering personal data.
All papers and posters have to be submitted via Conftool after having created an account.
Deadlines for the Submission of Papers and Posters
|1st Sept. –1st Oct. 2015||Submission of papers|
|1st Sept. –1st Oct. 2015||Submission of posters by those intending to apply for the solidarity fund|
|10th – 20th December 2015||Decisions on acceptance of papers or posters sent out|
|1st Oct. – 22nd Dec. 2015||Application to solidarity fund from researchers of less-affluent countries|
|12th – 20nd January 2016||Decisions on funding sent out|
|1st – 31st January 2016||Submission of posters (by those not applying for the solidarity fund)|
|22nd – 28th February 2016||Decisions on acceptance of posters sent out|
|15th June 2016||Submission of posters|
Guidelines for reviewers can be downloaded here
Please note that only ONE submission of any kind, including workshop, discussion group, Topic Study Groups, is possible.
Discussion Groups and Workshops
Discussion groups are designed to gather congress participants who are interested in discussing, in a genuinely interactive way, certain challenging, controversial or emerging issues and dilemmas of interest to an international or regional audience. Workshops aim for an even deeper interaction with a specific topic emphasising activities of the participants. The focus of Discussion Groups and Workshops should be distinct from the subjects covered in the Topic Study Groups (TSG) . The Discussion Group will meet two times with 90 minutes meeting time, the Workshops will meet once with 90 minutes working time.
Each participant of ICME-13 can submit a proposal either for a Discussion Group or a Workshop, if the participant has not already submitted a paper or a poster to a TSG and is not an invited lecturer (formerly regular lecturer) or plenary speaker. However, participants already active at ICME-13 with a paper or a poster or a lecture can take part with a contribution to a discussion group or a workshop (by invitation of the organiser of the group).
1st Sept. – 1st Oct. 2015 Submission of proposal for Discussion Group or Workshop
1st November 2015 Notification on decision
1st February 2016 Only for Discussion Groups: Submission of progress report
to convenor of ICME-13
1st May 2016 Online submission of final version of the programme of the Discussion
Groups and the Workshops
A proposal should include
1. Description of the background and expertise of the proposed organisers.
2. Detailed description of the topic theme including anticipated aims and a rationale of the planned discussion group.
3. Key questions and issues for the Discussion Group or the Workshop to consider.
4. A precise description of the anticipated structure.
– For Discussion Groups: a description of how the sessions will be structured considering that brief Introductions by the organisers and invited presenters on the theme of the discussion group shall provide the framework for the discussion and shall facilitate discussions.
– For Workshops: a description of how the time will be used in order to allow maximal participation of all workshop participants.
Please send the proposal to the congress assistance under